KYB identification

Owned by Priit Aavik
Last updated: Sept 24, 2024
5 min read

Experience next-gen legal entity onboarding that is efficient and compliant with all KYC regulations. From representative rights check to document signing, build your own verification process and easily integrate it into your day-to-day business.

KYB identification card explained

Main

 

 

1 - Legal entity name to complete the KYB identification process.

2 - KYB identification status

Possible statuses:

  • PENDING

    • default status when the KYB form is submitted.

  • APPROVED

  • rejected

3 - Company details section includes Name, Company code, Date added and ID data.

  • Name | Name of the legal entity taken from the KYB form.

  • Company code | Registration number / code of the legal entity taken from the KYB form.

  • Date added | Date and time when the KYB form was submitted / KYB identification created.

  • ID | Unique KYB identification ID.

4 - Representatives section includes Full name and KYC status for each representative expected to be identified (this data is in sync with the info shown under “Representatives” tab).

  • Full name | Representative’s full name taken from the KYB form.

  • KYC status | Status of the representative's identification.

Possible KYC statuses:

  • PENDING

    • default status when the KYB form is submitted.

  • EXTERNALLY VERIFIED

    • status when representative is identified manually by the client (OS user) and “Verify externally” button is set to “true” under “Representatives” tab. In this case KYC identification is not required.

  • APPROVED

    • status when representative has passed KYC identification process (request status is PASSED AUTO or PASSED MANUAL).

  • REJECTED

    • status when representative has not passed KYC identification (request status is REJECTED) and “Verify externally” button is set to “false” under “Representatives” tab.

5 - Comments section is to include relevant information i.e about the steps / actions completed or to be done related to the KYB identification.

6 - Reject and Approve buttons to reject or approve the KYB identification in question accordingly.

More info: How to approve or reject the KYB identification?

Forms

Forms include all forms / documents that are part of the KYB identification flow / setup.

 

 

1 - KYB form data fully opened by default / shown as a preview.

2 - Download PDF → On click, the selected form in unsigned PDF format is downloaded into user’s device.

  • Signed form can be found here → On click, redirects OS user to “Signed docs” tab where the form in signed format can be downloaded into user’s device (i.e signed PDF, container based ASiCe, ADoc, BDoc or EDoc etc).

 

Representatives

Representatives include all persons expected to be identified within the KYB identification process.

 

 

 

 

1 - KYB form data includes Full name, Personal code, email and phone number data (taken from KYB form) for each representative expected to be identified.

2 - Representative's KYC identification data (shown as on the image if the representative was identified via Ondato).

3 - Create KYC link feature generates a static (non-expiring) invitation link for representatives to initiate the KYC process.

Users handling KYB identifications in OS can now manually re-invite KYB representatives if the automated invitation fails. This provides added flexibility in managing corner cases and saves time by eliminating the need to contact Ondato for such instances.

Signed documents

 

 

1 - File name and format of every signed form / document that is part of the KYB identification flow / setup.

2 - Download button

On click, following options appear:

  • Original document

    • On click, the selected form in unsigned format is downloaded into user’s device (i.e. unsigned PDF).

  • Signed document

    • On click, the selected form in signed format is downloaded into user’s device (i.e signed PDF, container based ASiCe, ADoc, BDoc or EDoc).

3 - Signature status

Possible values for every form / document required to be signed:

  • ALL NOT SIGNED | if one or more signatures are missing

  • ALL SIGNED | if all signatures are given

4 - Signees section includes:

  • Full name of each signee requested to sign the document in question.

  • Email address of each signee requested to sign the document in question.

 

Files

 

 

1 - Upload a document button

On click, allows to upload multiple files at once in PDF, JPG, JPEG, PNG formats and in container based formats such as ASiCe, ADoc, BDoc, EDoc.

Total size of all files per upload is 25mb.

2 - File name and format of every uploaded file.

3 - Pencil icon next to each file name allows to rename the currently shown file name while trash bin icon allows to delete the file.

4 - On click on a selected <file name.format>, the file will be downloaded into user’s device in its original format.

5 - Review status shown for each uploaded file. 

Possible statuses:

  • NEED REVIEW

    • default status for every file added.

  • DATA IS CORRECT

  • DATA DOES NOT MATCH

 

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